​
 

Here you will find the important details that support your Wise Women Retreat experience, including our Terms & Conditions and Privacy Policy. These documents are here to ensure clarity, safety, and respect for all involved. They outline our mutual responsibilities, protect your privacy, and create the foundation for a safe, nurturing, and legally compliant space for women to gather.
 

Terms and conditions 
These Terms & Conditions (the “Agreement”) apply to your participation in the Wise Women Retreat (the “Retreat”), facilitated by Dunja Vairaktaris and Meaghan Amor (“Facilitators”, “we”, “us”). By making payment and attending the Retreat, you (“Participant”, “you”) agree to the following:
1. Bookings & Payments
A non-refundable deposit is required to secure your place.
The balance of the retreat fee must be paid by the date specified in your booking confirmation. Failure to pay may result in cancellation of your place without refund of the deposit.
Payment plans may be offered at our discretion.
2. Cancellations, Refunds & Consumer Rights
Deposits are strictly non-refundable.
Cancellations made more than 30 days prior to the Retreat start date: refund of monies paid, less the deposit.
Cancellations within 30 days of the Retreat start date: no refunds will be provided, regardless of reason.
You may transfer your booking to another person with our prior written consent.
If the Facilitators are required to cancel or postpone the Retreat (e.g., due to illness, government restrictions, natural disasters, venue issues), you will be offered either:
A full refund of all monies paid, or
A transfer of your booking to a rescheduled retreat.
We are not responsible for any additional costs you incur (e.g., travel, flights, accommodation outside the retreat).
3. Health, Wellbeing & Participant Responsibility
You acknowledge that this Retreat includes activities such as yoga, meditation, breathwork, sound healing, women’s circles, sauna/ice bath, cacao ceremony, and other holistic practices. These may involve physical, emotional, and energetic processes.
Participation is voluntary. You are responsible for your own physical and emotional wellbeing and may choose not to participate in any activity.
You must disclose any relevant medical conditions, allergies, or mental health concerns to the Facilitators before attending.
This Retreat is not a substitute for medical, psychological, or other professional treatment. You agree to seek independent medical advice where appropriate.
By attending, you declare that you are medically, physically, and psychologically fit to participate.
4. Alcohol & Drugs
The Wise Women Retreat is a strictly alcohol- and drug-free event.
The use of recreational drugs, alcohol, or any mind-altering substances is not permitted during the Retreat.
Anyone found under the influence may be asked to leave immediately, without refund.
5. Liability & Risk Waiver
To the maximum extent permitted by Australian law:
You acknowledge that participation in the Retreat carries inherent risks, including but not limited to physical exertion, emotional release, and environmental factors (such as use of sauna, pool, or ice bath).
You agree that you participate at your own risk and are responsible for your own safety at all times.
 
You release, indemnify, and hold harmless the Facilitators, property owners, staff, and contractors from any and all claims, demands, actions, or liabilities arising out of or connected with your participation, except where caused by our proven negligence.
Nothing in this Agreement excludes any rights or remedies you may have under the Australian Consumer Law that cannot be lawfully excluded.
6. Venue & Accommodation
The Retreat will be held at a private property in Ewingsdale, Byron Bay.
You agree to respect the property, facilities, and other participants.
Any damage caused by you through negligence or misconduct may be charged to you.
7. Confidentiality, Privacy & Respect
All personal sharing within Retreat activities is confidential. You agree to respect the privacy of all participants.
We are committed to protecting your personal information in accordance with Australian privacy law.
Disruptive, harmful, or disrespectful behaviour may result in you being asked to leave the Retreat without refund.
8. Photography & Media
At times, photographs or video may be taken for promotional purposes. Please advise us in writing if you do not consent to your image being used.
9. Governing Law
 
These Terms & Conditions are governed by the laws of New South Wales, Australia, and you agree to submit to the exclusive jurisdiction of the courts of NSW in relation to any dispute.
privacy policy
 
This Privacy Policy explains how Wise Women Retreats, facilitated by Dunja Vairaktaris and Meaghan Amor (“we”, “us”), collect, use, and protect your personal information. By booking or attending a Wise Women Retreat, you consent to the terms of this policy.
1. What Information We Collect
We may collect personal information such as:
Your name, date of birth, address, phone number, and email address.
Emergency contact details.
Health and medical information you choose to provide, including dietary requirements, allergies, injuries, or conditions relevant to your participation.
 
Payment and booking details.
Consent preferences (e.g., photography/media consent).
2. How We Collect Information
Directly from you when you complete an application form, booking form, or waiver.
From communications with you via email, phone, or social media.
We do not collect personal information from third parties without your consent.
3. Why We Collect Information
We collect personal information in order to:
Ensure your safety and wellbeing during the retreat.
Communicate with you about retreat details, payments, and updates.
Provide appropriate meals, activities, and support based on your needs.
Maintain records for administrative and legal purposes.
Promote future retreats (where you have consented to photography/media use).
4. How We Store and Protect Your Information
All personal information is stored securely, whether electronically or in paper form.
We take reasonable steps to protect your information from misuse, loss, unauthorised access, or disclosure.
Only authorised facilitators (Dunja and Meaghan) have access to your information.
5. Disclosure of Information
We do not sell, trade, or rent your personal information.
We may share necessary information (e.g., allergies or health conditions) with trusted retreat staff or contractors only where relevant to your safety.
We may disclose your information if required by law or to protect someone’s health and safety.
6. Access and Correction
You may request access to the personal information we hold about you and request corrections if it is inaccurate or outdated. Please contact us in writing to make such a request.
7. Photography & Media
With your consent, photographs and videos may be taken during the retreat for promotional purposes. You can opt out at any time by notifying us in writing or on your application form.
8. Retention of Information
Health and emergency information will be retained only for as long as reasonably necessary for your participation and our legal obligations.
Payment records may be retained in accordance with Australian tax laws.
You may request deletion of your personal information once it is no longer required.
9. Contact Us

If you have any questions, concerns, or requests regarding your personal information, please contact: Wise Women Retreats
Facilitators: Dunja Vairaktaris 
Email: hello@earthmagicmedicine.com.au 
Facilitator: Meaghan Amor 
Email: hello@meaghanamor.com